Social Media, Photography & Fliming Policy

1. Purpose

Wavell Netball Club is committed to providing a safe, welcoming and enjoyable environment for players, families, coaches, umpires and volunteers. Photographs, videos and social media help celebrate achievement, share memories and promote participation. This policy protects the privacy, dignity and safety of children and young people while allowing appropriate club communication.

2. Scope

This policy applies to committee members, players, parents and guardians, coaches, umpires, team managers, volunteers, spectators and photographers engaged by Wavell Netball Club, in connection with Wavell Netball Club activities and official digital channels. Children and young people means persons under 18 years.

It applies to training, games, grading, events, presentations, club communications, the website, social media and authorised team platforms. Relevant Netball Australia, Netball Queensland, Brisbane Netball Association (BNA), venue rules and applicable law continue to apply.

3. Consent for club photography and publication

3.1 Club consent

Before deliberately capturing identifiable images of children for official club purposes, Wavell Netball Club must obtain informed consent from a parent or legal guardian and respect the wishes of the child. The purpose of taking images and proposed publication channels must be explained. Consent to take an image does not necessarily mean consent to publish it publicly.

3.2 Registration and preferences

Wavell Netball Club will seek to record media choices through Majestri with options for public club use, restricted internal use or no club photography consent. Consent status is maintained by the Management Committee in Majestri.

3.3 Withdrawal or refusal

Parents and guardians may withdraw or alter consent, and children may decline photography. To change or alter consent email info@wavellnetball.com.au participation must will not be affected. Wavell Netball Club will stop future authorized use and take reasonable steps to remove affected images from platforms it controls. Removal of independently copied or shared material cannot be guaranteed.

3.4 Special restrictions

Safeguarding restrictions, including family violence, protective orders or care arrangements, must be managed confidentially. Where additional legal authorisation is required, photography and publication must not proceed until it is obtained.

4. Parents, guardians and spectators

Wavell welcomes ordinary family photographs where permitted by law, BNA and the venue. Parents and spectators must comply with relevant venue directions, respect requests not to photograph and avoid deliberately photographing unrelated children without appropriate permission. Before publicly sharing identifiable photographs of another family’s child, permission should be obtained from that child’s parent or guardian.

· Do not photograph or film in toilets, changing rooms or other private areas.

· Do not capture children in embarrassing, vulnerable or inappropriate situations.

· Do not interfere with play, officials or other spectators.

· Stop and raise concerns where photography appears intrusive or unsafe.

Wavell cannot control all photography by members of the public in public spaces; concerns will be addressed using available venue rules, club procedures and safeguarding pathways.

5. Official club photography and filming

People taking images for Wavell must be authorised, identifiable when appropriate, briefed on consent limitations and supervised in child-safe settings. Photos should be relevant to sporting participation and portray people respectfully.

· Use suitable angles and avoid images that may be sexualised, humiliating or misleading.

· Do not conduct isolated, unsupervised one-to-one sessions with children.

· Do not photograph in private changing, bathroom or first-aid spaces.

· If a personal device must be used, transfer content promptly to approved club storage and delete unauthorised local and cloud copies.

6. Publishing photographs and videos

Approved images may be used to celebrate teams, players, coaches, umpires and volunteers; promote registration and events; and document Wavell Netball Club community life. Before publication, an authorised person must verify consent for every identifiable child shown and confirm the content is suitable.

Wavell Netball Club must not publish children’s full names alongside identifiable images, private contact details, addresses, school details, sensitive personal circumstances or unnecessarily precise location/routine information. Team names and general achievements may be shared when safe and appropriate. When permission is uncertain, Wavell Netball Club will not publish.

7. Social media and official accounts

Wavell’s website is the primary source of official club information. Facebook and Instagram are used for promotion, community stories and approved celebrations, not as the main channel for operational notices.

Harassment, bullying, discrimination, inappropriate content, disclosure of confidential information, abusive criticism of participants or officials, and impersonation are prohibited. Wavell Netball Club l may moderate club-controlled channels and escalate serious conduct under relevant procedures.

8. Heja and team communications

Heja is used for team-level matters such as training, games, attendance and notices. Coaches and Team Managers must communicate professionally and transparently and ensure parents or guardians have appropriate visibility of communications concerning junior players.

Volunteers must not use private social media conversations to cultivate inappropriate relationships with junior players. Team images shared on Heja still require permission compatible with their intended use; access to closed groups does not eliminate privacy and safeguarding risks.

9. Coaching and umpire development footage

Photography and video may be used for approved coaching, technique review, training and umpire development where suitable consent is recorded. Development footage may not be repurposed for public promotion without separate permission. Wavell Netball Club will only share will delete it when no longer required.

10. External photographers and media

Before engaging an external photographer or videographer, Wavell must verify the person and purpose, confirm applicable Blue Card obligations, brief them on consent and safeguarding restrictions, agree who owns and controls images and prohibit unauthorised independent use. Appropriate parent notification and any necessary venue or BNA permissions must be obtained.

11. Live streaming

Wavell must not independently live stream activities involving children without committee approval, advance participant information, necessary written consent and venue/competition clearance. If a child may not be filmed, the club must arrange an appropriate safeguarding solution or not proceed. Independent streams run by BNA or other bodies follow their own requirements.

12. Image storage, retention and access

Official images must be stored in secure, club-controlled locations with access limited to authorised volunteers. Images should be retained only while there is a legitimate approved club purpose and deleted securely when no longer needed. Personal collections of junior-player images obtained through an official role must not be retained without authorisation.

13. Reporting concerns and incidents

Members may raise concerns about intrusive photography, non-consensual publication, harassment, unsafe content or unauthorised disclosure in accordance with our complaint policy https://wavellnetball.majestri.com.au/complaintsincidentmanagementpolicy .

A person may be directed to cease photography or remove content where Wavell has authority to do so. Suspected offences or child abuse must be referred through relevant child safety and policing pathways. If a child is in immediate danger, call 000.